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Clinical Conference Exhibitor Information

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The 48th Annual Goldfarb Foundation Clinical Conference is being held at the Valley Forge Casino Resort in King of Prussia, PA from Thursday, November 5 - Sunday, November 8, 2020.  This event is the place to showcase your products and build customer relationships.  The Clinical Conference draws DPMs and Assistants from across the Mid-Atlantic region and beyond.

Exhibiting Details

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Booth Pricing  
Early Bird Fee (Until May 31)  $900
Regular Fee (June 1 - August 31)  $950
Late Fee (After September 1)  $1000
Booth Size 10 x 10
Number of Booths Available 68
Inclusions

1 6' Table,  2 Chairs, 1 Wastebasket, 1 ID sign, WiFi

Estimated Attendance 400-450 Podiatrists
40 Podiatric Assistants
Exhibit Days Friday - November 6
Saturday - Novemeber 7
Location

Valley Forge Casino Resort

 

Important Exhibitor Forms

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EXHIBIT HALL LAYOUT- UPDATED TO SHOW AVAILABLE BOOTHS
 

DIGITAL EXHIBITOR APPLICATION (SUBMIT BY EMAIL)

84%
2019 Clinical Conference
DPMs from Pennyslvania  

 

95% & 5%
PA DPMs from Central and Eastern PA (17XXX-19XXX zip codes); PA DPMs from Western PA (15XXX and 16XXX zip codes)

 

15%
 DPMs from DE, MD, NJ, and NY 

77%
  
Of all registrants are APMA members

 

Exhibitor Information

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Exhibit Hall Setup:
Thursday, November 5: 4:00 pm - 8:00 pm (full booth & tabletop displays)
Friday, November 6: 7:30 am - 9:00 am (tabletop displays only)

Exhibit Hall Hours:
Friday, November 6: 
9:00 am - 4:00 pm, Exhibit hall open

Saturday, November 7: 
9:00 am - 4:00 pm, Exhibit hall open

Breakfast for exhibitors and attendees will be available in the registration area beginning at 7:30 am on Friday & Saturday

Exhibit Hall Dismantling:
Saturday, November 7: 4:00 pm - 6:00 pm 

What to look for in 2020

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The Doctor's Lounge premiered in the 2018 Clinical Conference exhibit hall and was very successful both then and 2019.  Located in the back right portion of the hall, this area provides to the doctor's an area to recharge themselves with light snacks and beverages as well as recharge their cell phones.  

Returning to the 2020 Clinical Conference is our successful traffic builder, the Lucky Ticket event.  

The Lucky Ticket Traffic Builder is simple.  Each exhibit booth receives 25 tickets for Friday and 25 tickets for Saturday.  The tickets are to be distributed to DPM meeting attendees as you see fit-you can give all 25 to one person or spread them out.  The doctors drop their tickets into the drum (located in the registration area) and at the afternoon break, a ticket will be drawn for a fabulous prize!

Raffle regulations and prizes are subject to change as event details are confirmed.  No exhibit booth fees are used to purchase prizes or tickets.

Exhibitor Deadlines

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February, 2020: Exhibitor prospectus will be mailed to all companies that exhibited with us at the 2019 Clinical Conference and applications from those companies can be accepted by the Foundation  

April 10, 2020: Last day for 2019 Clinical Conference exhibitors to return completed application and $500 deposit to secure a booth for 2020 prior to the general public being able to reserve a booth 

April 13, 2020: Exhibitor Prospectus for 2020 Clinical Conference will be mailed to the general public 

May 31, 2020: Early bird booth pricing ends; regular booth pricing begins June 1

August 31, 2020: Regular booth pricing ends; late pricing begins September 1

September 11, 2020:
1- Exhibitors who reserved their booth with a deposit must have full payment to the Foundation 
2- Updated or new company descriptions must be sent to the Foundation- view 2019 descriptions
3- Companies submitting an application to exhibit after this date must submit the completed application with payment in full and their exhibitor description. 

October 5, 2020:  
Deadline for hotel reservations at the discounted, group rate of $155

October 9, 2020:  
1- Deadline for advertisements for the Clinical Conference Program Booklet
2- Company rep names must be submitted to the Foundation for name badges    

October 23, 2020: 
Early bird discount ends with GES to order electricity, extra chairs, etc. for your booth; note that the exhibit hall aisles are not carpeted and carpeting is not required for booths.

Weeks of October 5 & October 26, 2020: A list of pre-registered meeting attendees will be e-mailed to the company contact in an Excel spreadsheet 

EXHIBITOR SPONSORSHIP OPPORTUNITIES

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Inclusions & Details Fees & Details Additional Inclusions
Item & DescrIptIon Fee Details ExhIbItor Lunch
TIckets
AdvertIsIng
OpportunItIes
Event App
Enhancements

Enhanced Break Sponsor
Up to 4 available
Sponsor a margarita station in front of your booth during the afternoon break or a donut-making station at your booth during the morning break.

$2,000

Various options are available for sponsorship during the morning  and afternoon breaks:
enhanced coffee & hot drinks station, nacho bar, etc.
Cost does not include food and beverage for break station.

Up to 2 lunch tickets
each day

Complimentary full-page black & white ad in the Clinical Conference meeting program ($60
value).

Company logo & contact information included; 1 app push-notifications on the day of the enhanced break.

Breakfast Symposium or Lunch & Learn Sponsor
Up to 2 available
Sponsors of this event have a 1-hour time slot to market their company and products to pre-registered attendees.
Maximum 40 attendees based on room size. 

$2,500

Sponsor is responsible for
all audio visual and food and
beverage, in addition to the
sponsorship cost. Exhibit
booth cost is separate.

Up to 2 lunch tickets
each day

Complimentary full-page black & white ad in the Clinical Conference meeting program ($60 value).

Company logo & contact information included; 1 app push-notifications on the day of the Lunch & Learn.

Cell Phone Charging Tower
1 available
Located in your exhibit booth, the locker-style charging tower can be branded with your logo and advertising.

$4,000

Sponsor is responsible for
ordering standard electricity
for their exhibit booth.

Up to 4 lunch tickets
each day.

Complimentary full-page black & white ad in the Clinical Conference meeting program ($60 value).

Company logo & contact information included; 2 app pushnotifications, one on each day of Phone Charging Tower.

Doctor’s Lounge Sponsor
1 available
The Doctor’s Lounge in the exhibit hall offers DPM attendees light refreshments during regular exhibit hall hours.

$5,000

Sponsor is welcome to provide branded materials for the area, such as napkins and cups. 

Food and beverage selections are made by the Goldfarb Foundation.

Up to 5 lunch tickets
each day.

Complimentary full-page color ad in the Clinical Conference meeting program  ($250 value).

Company logo & contact information included; 2 app push-notifications, one on each day of the Doctor’s Lounge.

Attendee Lunch Sponsor
2 available
Company logo will be placed on appropriate food packaging (logo stickers provided by sponsor) and signage of the sponsor will be prominently located in the food and table areas of the exhibit hall.

Lunch sponsor has the opportunity to make a 2 minute presentation over the PA system during the 1-hour lunch break.

$10,000

The Goldfarb Foundation will
make the food & beverage
selections for the lunch.

Up to 6 lunch tickets
each day.

Complimentary full-page color ad in the Clinical Conference meeting program ($350 value).

Company logo & contact information included; 2 app push-notifications on the day of sponsored lunch.














 

 

 

 

 

 

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Phone : 717-763-7665
Fax : 717-761-4091
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The William L. Goldfarb Foundation 757 Poplar Church Road
Camp Hill, PA 17011